Privacy Policy
Ocean Eyes Inc. (hereinafter referred to as the ‘Company’) recognises the importance of protecting personal information and complies with the Act on the Protection of Personal Information (hereinafter referred to as the ‘Personal Information Protection Act’). The Company complies with the Personal Information Protection Act, as well as the following privacy policy (hereinafter referred to as the ‘Privacy Policy’). The Company will endeavour to handle and protect personal data appropriately in accordance with the Privacy Policy. Unless otherwise specified in this Privacy Policy, the definitions of terms in this Privacy Policy shall be in accordance with the provisions of the Personal Data Protection Act.
- Definition of Personal Information
In this Privacy Policy, personal information means personal information as defined in Article 2.1 of the Personal Data Protection Act.
- Purpose of Use of Personal Information
We use personal information for the following purposes:
To provide and operate our services
To respond to user enquiries
To inform the user about our services
To contact the user as necessary for maintenance, important matters, etc.
To identify and stop the use of users who are in breach of the Terms of Use or for fraudulent or unjustified purposes.
To allow users to view, change or delete their own registration information or view their usage status.
To bill users for usage fees.
For purposes incidental to the above purposes of use.
- Changes to the Purposes of Use of Personal Information
The Company may change the purpose of use of personal information to the extent that it is reasonably deemed to be relevant and, in the event of a change, will notify the individual who is the subject of the personal information (hereinafter referred to as ‘the individual’) or make a public announcement. In the event of a change, the Company will notify the individual or make a public announcement.
- Limitations on the Use of Personal Data
The Company shall not handle personal information beyond the scope necessary to achieve the purpose of use without the consent of the Individual, except where permitted by the Personal Data Protection Act or other laws and regulations. However, this does not apply in the following cases.
(1) When required by law.
(2) Where it is necessary for the protection of a person’s life, body or property and it is difficult to obtain the consent of the person
(3) Where it is particularly necessary for improving public health or promoting the sound development of children and it is difficult to obtain the consent of the person concerned.
(4) When it is necessary to cooperate with a state body, a local authority or an individual or entity entrusted by one in executing the affairs prescribed by law, and obtaining the consent of the person is likely to impede the execution of the affairs in question.
- Proper Acquisition of Personal Information
5.1 The Company shall acquire personal information properly and shall not acquire it through deception or other wrongful means.
5.2 We do not acquire sensitive personal information (as defined in Article 2.3 of the Personal Information Protection Act) without the prior consent of the person concerned, except in the following cases The Company shall not acquire personal information (as defined in Article 2(3) of the Personal Data Protection Act) without obtaining the consent of the person in advance, except in the following cases
(1) Where any of the items in paragraph 4 applies.
(2) Where the personal information concerned is disclosed by the person concerned, a state organ, a local authority, a person listed in each item of Article 76(1) of the Personal Data Protection Act or any other person specified in the rules of the Personal Data Protection Commission.
(3)Where the personal information is obtained by visually observing or photographing the person, and the personal information is evident in its external appearance; or
(4) When the personal information is provided in a manner that is not deemed to constitute provision to a third party in accordance with the proviso of clause 7.1.
5.3 When we receive personal information from a third party, we will confirm the following matters in accordance with the Rules of the Personal Data Protection Commission. 5.4 When we receive personal information from a third party, we will confirm the following matters in accordance with the Rules of the Personal Data Protection Commission, except where the provision of such personal information falls under any of the items of paragraph 4 or is made in a manner that is not deemed to constitute provision to a third party in accordance with the proviso in paragraph 7.1.
(1) The name and address of such third party and, in the case of a legal entity, the name of its representative (in the case of an unincorporated association with a designated representative or manager, the name of its representative or manager).
(2) The circumstances of the acquisition of the relevant personal information by the third party concerned.
- Security Control of Personal Information
The Company shall exercise necessary and appropriate supervision over its employees to ensure the safe management of personal information against risks such as loss, destruction, falsification and leakage of personal information. In addition, when the handling of personal information is outsourced in whole or in part, the Company shall provide the necessary and appropriate supervision to ensure that the outsourced company manages personal information securely.
- Provision to Third Parties
7.1 The Company will not provide personal information to third parties without the prior consent of the individual, except in cases falling under any of the items in paragraph 4. However, the following cases do not fall under the provision to third parties as set out above.
(1) Where personal information is provided in conjunction with the outsourcing of all or part of the handling of personal information within the scope necessary for the achievement of the purpose of use.
(2) Where personal information is provided as a result of the succession of business due to merger or other reasons.
(3) Where personal information is shared in accordance with clause 8.
7.2 Notwithstanding the provisions of clause 7.1, we will not provide personal information to third parties in foreign countries (excluding countries designated by the Personal Data Protection Commission Regulations in accordance with Article 24 of the Personal Data Protection Act), except in cases falling under any of the items of clause 4. (ii) A third party located in a foreign country (excluding countries designated in the Rules of the Personal Data Protection Commission in accordance with Article 24 of the Personal Data Protection Act), except in cases falling under any of the items in Paragraph 4. 7.2 If we provide personal information to a third party in a foreign country (excluding countries designated in the Personal Data Protection Commission Regulations under Article 24 of the Personal Data Protection Act), we shall obtain the consent of the individual to provide the information to the third party in the foreign country.
7.3 When we provide personal information to third parties, we will create and preserve records in accordance with Article 25 of the Personal Data Protection Act.
7.4 When we receive personal information from a third party, we shall carry out the necessary confirmation in accordance with Article 26 of the Personal Data Protection Act, and create and store a record of such confirmation.
- Disclosure of Personal Information
If the Company receives a request from a person for disclosure of his/her personal data in accordance with the provisions of the Personal Data Protection Act, the Company shall, after confirming that the request is made by the person himself/herself, disclose the personal data to the person without delay (if the relevant personal data do not exist, the Company shall notify the person to that effect). (If the relevant personal information does not exist, we will notify the individual to that effect). However, this does not apply in cases where the Company is not obliged to disclose the information under the Personal Data Protection Act or other laws and regulations. 9.
- Correction of Personal Information
If the Company receives a request from the person concerned to correct, add to or delete (hereinafter referred to as ‘correct, etc.’) his or her personal data on the grounds that it is untrue, in accordance with the provisions of the Personal Data Protection Act, the Company shall correct, add to or delete the content of the personal data. If the individual concerned requests correction, addition or deletion (hereinafter referred to as ‘correction etc.’) of his/her personal information on the grounds that it is untrue, the Company shall, after confirming that the request is made by the individual concerned, carry out the necessary investigation without delay to the extent necessary to achieve the purpose of use and, based on the results, correct the content of the personal information and inform the individual concerned (if a decision not to correct, etc. is made, the individual concerned shall be informed to that effect). (If a decision is made not to make a correction, the individual will be notified to that effect). The data will not be used for any purpose other than the purposes for which it was collected. However, this does not apply in cases where the Company is not obliged to make such corrections under the Personal Data Protection Act or other laws and regulations. 10.
- Cessation of Use of Personal Information
If the Company receives a request from the person concerned to stop using or erase (hereinafter referred to as ‘stop using’) his/her personal information in accordance with the provisions of the Personal Data Protection Act on the grounds that it has been handled beyond the scope of the previously announced purposes of use or that it has been obtained through deception or other wrongful means, the Company will stop using or erase the personal information in accordance with the provisions of the Personal Data Protection Act. (hereinafter referred to as ‘suspension of use’) in accordance with the provisions of the Personal Data Protection Act, on the grounds that the personal data has been provided to a third party without the consent of the person concerned, or on the grounds that the personal data has been provided to a third party without the consent of the person concerned. If it is found that there is a reason for the request, the personal data will be stopped without delay after confirming that the request has been made by the person concerned, and the person concerned will be notified of this. However, this shall not apply in cases where the Company is not obliged to suspend the use or provision of personal data under the Personal Data Protection Act or other laws and regulations. 11.
- Use of Cookies and Other Technologies
Our Services may use cookies and similar technologies. Users who wish to disable cookies can do so by changing the settings on their web browser. However, if you disable cookies, you may not be able to use certain functions of our services.
- Enquiries
For requests for disclosure, opinions, questions, complaints and other enquiries regarding the handling of personal information, please contact
Ocean Eyes Inc.
E-mail: info@oceaneyes.co.jp
(The office is open from 9am to 5pm on weekdays.)
- Continuous Improvement
The Company will review its handling of personal information from time to time and strive for continuous improvement, and may amend this Privacy Policy as necessary.